Staff roster scheduling
Weekly rosters that write themselves
Scheduling 5 to 15 cleaners, therapists, or technicians weekly is a giant puzzle. Factoring in holiday requests, travel times, and customer preference takes a manager hours of spreadsheet work.
What we build
- Schedule drafting script that balances booking capacity against roster availability and client preferences
- Automatic roster publication and SMS/email alerts sent to all employees on schedule
- Shift swapping portal: staff request swaps which are approved or routed automatically according to center rules
- Timesheet matching: compares rosters against POS log-ins for payroll prep
Timeline
2 weeks to live
Built on
- 7shifts / Deputy / When I Work
- Square POS
- Twilio SMS
- Make or n8n
What to expect
Schedule building takes minutes. Shifts are distributed instantly, crew members swap shifts without manager phone tag, and payroll prep time typically drops by up to 80%.
Who uses this most
Common questions about this build
Yes. The scheduler enforces weekly hour caps and custom availability profiles for each employee.
Absolutely. The roster is saved as a draft for manager review and manual overrides before publishing to the team.
Find out what your week looks like with the busywork gone.
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