For dental offices
A full schedule without the front-desk grind.
Recall and reminder automation that keeps hygiene booked, insurance verification prepped before the patient sits down, and new-patient paperwork done before they arrive.
The week we keep hearing about from practices
Hygiene recalls go out when staff have time - so they don't
Every overdue recall is a cleaning that did not happen and production that did not occur. Manual recall lists lose to the front desk's other forty jobs every day.
Insurance verification eats the morning
Checking coverage, predeterminations, and limits patient by patient - 30 to 60 minutes a day of phone-and-portal work before treatment can even be discussed confidently.
New patients spend their first visit on a clipboard
Medical history, insurance details, consents - filled out in the waiting room, re-typed by staff, and rushed when the schedule is behind.
What we automate for you
Recall sequences that fill hygiene
Patients are invited by due date automatically - text and email, with self-booking into real availability and escalating nudges for the overdue.
Typical impact20-35% more hygiene rebookings
Insurance verification prep
Tomorrow's patients are checked against portals and records overnight; your treatment coordinator starts the day with a coverage summary instead of a phone queue.
Typical impact45 min/day back
New-patient intake before arrival
Forms, history, and insurance photos completed at home, landing in your practice software as structured data. The first visit starts with dentistry, not paperwork.
Typical impact~15 min saved per new patient
What this could look like for you
An illustrative scenario, not a specific client - a walkthrough of how this build typically plays out.
Example - Dental office, Etobicoke
The problem: Hygiene recalls went out by hand when staff had time, so they mostly did not.
The build: Recall sequences run automatically by due date, with reminders and easy rebooking.
Anticipated outcome28% more hygiene rebookings
What it costs
No hourly billing, no open-ended retainers. You always know the number before we build.
Custom build
Typical engagements run $1,500 - $25,000
Scoped and quoted after your audit, with monitoring and support from $1,500/month. You approve the scope before anything is built.
PIPEDA/PHIPA-aware data handling. No patient or client records touch our systems without a signed agreement, and we work inside your existing tools wherever possible.
Questions dental offices ask us
PIPEDA/PHIPA-aware by design: we work inside your practice management software wherever possible, store no patient records without a signed agreement, and document the data flow before building.
We integrate with most practice management systems - via API where available, via compliant structured workflows where not. The integration path is confirmed in the free audit.
Custom builds typically run $7,500 to $25,000 depending on scope, with support from $1,500/month. Recall automation alone usually shows up in hygiene production within the first two months.
Sequences are spaced, polite, and stop the moment someone books or opts out. Practices consistently find patients respond well - a recall text is easier to act on than a missed phone call.
Find out what dental offices get back from automation.
A free 30-minute audit. You leave with three automation ideas sized to your business - whether you hire us or not.
Not ready to talk? Grab the free Automation Opportunities Checklist - 25 tasks your business can stop doing by hand.
Get the checklist