For tutoring & learning centers
Focus on tutoring. Leave class management on autopilot.
Self-serve lesson scheduling and rescheduling, pre-session student profiling, and automated monthly invoicing that eliminates billing disputes.
The week we keep hearing about from practices
The parent reschedule coordination headache
"Can we move Tommy to Thursday?" Parents text, email, or call. Staff spend hours playing calendar Jenga between tutors and students.
Manual student learning intake
Assessing student levels, subjects, and schedules manually before match-making them with tutors takes hours of paperwork.
Aged receivables from late parent payments
Invoicing families manually for package hours is tedious, and chasing late payments causes awkward administrative friction.
What we automate for you
Self-serve scheduling & reschedules
Parents reschedule classes directly through a booking link within your cancellation policies, updating tutor calendars in real time.
Typical impactReschedule calls down 70%
Digital student learning profile
Intake forms collect grade levels, subject weaknesses, and school records, matching them with an ideal tutor profile.
Typical impact12 minutes saved per student onboarding
Automated subscription invoicing
Monthly invoices trigger automatically based on package schedules, chasing payments via SMS and email with direct payment links.
Typical impactAged receivables cut by 40%
What this could look like for you
An illustrative scenario, not a specific client - a walkthrough of how this build typically plays out.
Example - Tutoring center, Markham
The problem: Staff spent 8 hours a week answering parent rescheduling requests and typing student subject registration profiles manually.
The build: Self-serve booking portals and automatic Stripe payment recurring invoices integrated with Teachworks.
Anticipated outcomeSaved 8 hours/week in scheduling admin
What it costs
No hourly billing, no open-ended retainers. You always know the number before we build.
Custom build
Typical engagements run $1,500 - $25,000
Scoped and quoted after your audit, with monitoring and support from $1,500/month. You approve the scope before anything is built.
PIPEDA/PHIPA-aware data handling. No patient or client records touch our systems without a signed agreement, and we work inside your existing tools wherever possible.
Questions tutoring & learning centers ask us
Yes. We integrate with major education platforms like Teachworks, TutorCruncher, and Google Calendar to keep classes and invoicing synced.
Tutors receive automated notifications in Slack, email, or SMS, and their synced calendar updates instantly when a parent reschedules.
Fixed packages start from $395/month, setup included. Retaining just two families who would have lapsed due to scheduling friction covers the system.
Yes. Parents can select, buy, and manage package hours (e.g. 10-hour block) directly from their student dashboard.
Find out what tutoring & learning centers get back from automation.
A free 30-minute audit. You leave with three automation ideas sized to your business - whether you hire us or not.
Not ready to talk? Grab the free Automation Opportunities Checklist - 25 tasks your business can stop doing by hand.
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