Staff roster scheduling
Weekly rosters that write themselves
Scheduling 5 to 15 cleaners, therapists, or technicians weekly is a giant puzzle. Factoring in holiday requests, travel times, and customer preference takes a manager hours of spreadsheet work.
What we build
- Schedule drafting script that balances booking capacity against roster availability and client preferences
- Automatic roster publication and SMS/email alerts sent to all employees on schedule
- Shift swapping portal: staff request swaps which are approved or routed automatically according to center rules
- Timesheet matching: compares rosters against POS log-ins for payroll prep
Timeline
2 weeks to live
Built on
- 7shifts / Deputy / When I Work
- Square POS
- Twilio SMS
- Make or n8n
What to expect
Schedule building takes minutes. Shifts are distributed instantly, crew members swap shifts without manager phone tag, and payroll prep is cut by 80%.
Who uses this most
Common questions about this build
Can it handle part-time availability limits?
Yes. The scheduler enforces weekly hour caps and custom availability profiles for each employee.
Can managers override drafts?
Absolutely. The roster is saved as a draft for manager review and manual overrides before publishing to the team.
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